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How do you implement 5 phases of project management in practice

Everybody has heard of the five project management phases. I wonder if anyone has ever tried them in practice? Would you guys share your experience?

So, we're obviously talking about conception and initiation, planning, execution, performance and monitoring, and project close. The thing is  -- these processes are so ingrained in the daily work of a project manager that the sole definition and job duties of any given project manager are practically inseparable form those phases -- it's one way or the other that a PM is involved in any of those stages daily. And if you're working in PM, then you're probably involved in one of those processes too atm, without even realizing it.

Let's break down those phases into smaller and more digestible parts:

Conception and initiation -- this is where you measure the project's value. You'll typically use Business Case Document and Feasibility Study to determine if the project you want to embark on is worth it.

The project planning phase starts when you receive a green light from your superiors, and your feasibility study proves the project is profitable and worth pursuing. You then write a project plan with detailed guidance on how to procure materials, obtain resources, acquire financing, and so forth. You also prepare teams for the obstacles they might encounter, brief team members on project phases, costs associated with it, and help them understand their duties, responsibilities, and roles pertaining to the project.

Project execution is the fun part. Here's where you'll build your deliverables and actually work on everything you've planned beforehand. You allocate resources, keep your teams on the schedule, inform employees of their deadlines, overall -- make sure you're on track to the successful completion of the project.

Project monitoring and control come along with project execution, but some teams prefer to pick it out into a separate phase. Honestly, I think it's best to execute and monitor at the same time to avoid unpleasant surprises.

Project closure is when you deliver your end product to your customers, either internal or external, or both. You'll need to communicate completion to stakeholders and your superiors, as well as evaluate the projects per costs, times, and other consumed resources; to put it shortly -- perform the 'expectation vs reality' analysis.

 

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